Advising and registration
Students need to complete and submit a check sheet to your advisor prior to advising. Your academic advisor will use this information to recommend classes for the next semester.
Note: Always include your student ID number when communicating with advisors or the department chair.
Quick start:
- Step 1: Download the check sheet for your major and get your transcripts.
- Step 2: Complete the check sheet with information from your transcripts.
- Step 3: Email the completed check sheet to your faculty advisor.
Later:
- Follow the instructions to register for your classes via mySSU.
Instructions for students
The check sheets will help your advisor to get recommended courses to you as quickly as possible. If you have questions, or need assistance filling out the document, contact your advisor with your ID and available times and they can schedule a time to meet with you.
Note: Course recommendations will be based upon your accurate and complete information provided on the check sheet. The transcripts remain the final sourse of truth for completed courses.
Step 1: Getting your documents
Download the check sheet for your major.
Save the file with your ID and last name as the filename. Example:
8675309 - smith.txtAccess your Unofficial Transcripts via mySSU. This transcript is a list of the courses you have taken, the semester they were taken, and the grade you received.
If you are unable to access your transcripts, please contact the Student Business Center or the department secretary to obtain a copy. Be certain to use your school email and include your student ID number.
- Student Business Center: (740) 351-3205 or sbc@shawnee.edu
- Brianna Mullen-Hayes, department secretary: bmullenhayes@shawnee.edu
Continue to the next steps below.
Step 2: Completing the check sheet
Open the check sheet in a text editor (examples: Textedit on Mac or Notepad on Windows).
Place an X in the brackets for courses you have completed or have in progress.
Reference information from your transcripts for accuracy.
Replace XX00 with the semester and year of a course completed or in progress. Examples:
FA22= Fall 2022
SP22= Spring 2022
SM22= Summer 2022
TC= Transfer Credit.Add any relevant notes.
After marking all courses, save the TXT file. Remember, it should be saved with your ID and name in the filename.
Examples of notes:
If you received less than a C- in an art course, you need to retake the course if it is a pre-requisite for another course. Please indicate this grade after or below the title of the class.
If you might need a course substitution, mark that after or below the name of the class.
You can add additional comments at the beginning of the document or inline at the area that is most relevant.
Continue to the next steps below.
Step 3: Contacting your advisor
Email your academic advisor using your school email address.
Include in the email:
- The completed TXT check sheet from the steps above
- Your student ID number
- Your name
- Information that might be unique or relevant for your courses
- The subject line “Registration Advising” and your ID number. Example:
Registration Advising - 8675309
Continue to the next steps below.
Wrapping up
Your advisor will use your completed check sheet to recommend courses for your next term. Please be as accurate as possible.
Do expect some delay as advisors work through their advisee lists.
If you have questions, contact your advisor.
If you are told that you need to do a course substitution, the information for that form is here.
Thank you for your help and cooperation as we transition to new advising software.
Check sheet downloads
| Major | Code | Check sheet | |
|---|---|---|---|
| Game and Simulation Arts | GSDA | View | Download |
| Graphic Design | GRAD | View | Download |
| Illustration | STAR | View | Download |
| Studio Arts | STAR | View | Download |
| Musical Theatre | MTHR | View | Download |
| Art Education | MAVA | View | Download |
| Pre-Art Therapy | ATHY | View | Download |
| GEP Only | — | View | Download |
| All Minors | — | View | Download |
In order to edit the linked check list, you will need to download it to your computer. Open the file in a text editor (Examples: Textedit on Mac, Notepad on Windows) to make your changes. Save it as a TXT, or basic text file, to send to your advisor.
Note: these check sheets are useful tools for advising but do not represent official school records. Please contact the student business center for copies of official school records.
Faculty advisors
| Michael Barnhart | Music | mbarnhart@shawnee.edu |
| Matt Cram | Graphic Design | mcram@shawnee.edu |
| Chuck Davis | Graphic Design | cdavis@shawnee.edu |
| Isabel Graziani | Art History | igraziani@shawnee.edu |
| Bastien Lecouffe Deharme | Illustration / Studio Arts | blecouffe@shawnee.edu |
| Summer Logan | Musical Theatre | slogan@shawnee.edu |
| Greg Lyons | Game and Simulation Arts | glyons@shawnee.edu |
| Mike Reynolds | Game and Simulation Arts | mreynolds@shawnee.edu |
If you are uncertain who your faculty advisor is, contact Brianna Mullen-Hayes, department secretary.
Priority registration schedule
Registration will open each day at 12:30 a.m.
Monday, October 24
- Seniors (90+ credit hours)
- Graduate students
- Student Veterans
- Student Athletes
- Honors Students
- Students with Accessibility Needs
Tuesday, October 25
- Juniors (60+ credit hours)
Wednesday, October 26
- Sophomores (30+ credit hours)
Thursday, October 27
- First-Year Students (Fewer than 30 credit hours)
Friday, October 28
- Open Registration Begins
Registration
Registration happens within MySSU. It is important to point out that you have two separate but similar accounts. One is your Shawnee Network Account and the other is your @MyMail Email/Office365 Account
These accounts are separate but have VERY SIMILAR usernames and this can be confusing.
Shawnee Network Account Format:
username@shawnee.eduUse this to access MySSU — it’s the same account used for BlackboardStudent Email/Office365 Account Format:
username@MyMail.shawnee.edu
What do I do if I need help once I am logged into MySSU?
Look for the Student Registration area on the Student Tab to begin registering. If you receive an error while trying to register or if you need assistance with any of the MySSU functions (like Registration, Financial Aid, or Billing), please submit a Student Business Center Help Form.
What do I do if I need login assistance or need to get my password reset?
Please submit an IT Support Form if you experience any issues with the login process or need to have your network password reset.
Where can I get more detailed login directions?
You can find step-by-step directions and screen shots that show this error and what to do at: https://www.shawnee.edu/sso
Course search secret tips!
It is possible to use wildcards in course searches to help find specifics:
| To find | Search for |
|---|---|
| All online classes | %-9 |
| All online ART classes | ART%-9 |
| 3000 level Art History | ARTH-3 |